Built specifically for public and professional services organizations, Knowledgemill Email Archiving connects and enhances your existing Data Management System by automatically archiving all emails.
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Open Data Regulation
With ever new open data regulation public sector organizations are required to make data available, including email data, in an open and transparent way. As an example, the Open Data and Re-use of Public Sector Information Directive) (EU) 2019/1024 mandates the release of public sector data in free and open formats.
Intelligent Archiving
Built specifically for public and professional services organizations, Knowledgemill Email Archiving connects and enhances your existing Data Management System by automatically archiving all emails. We have simplified searching for emails and attachments across your entire organization by securely storing all data in one central database.
Does Your Organisation Struggle with the Following Problems?
Unlock the Next Level of Email Archiving With Knowledgemill.
Information locked away in staff mailboxes
Every business email is copied to a single OpenText database
With all business-critical emails copied to a central database, e.g. (Content Server, Info Archive, Documentum, CoreContent, SharePoint, M-Files, a Knowledgemill server, etc.) all email data becomes available to all people who need access.
Waste time searching for emails and attachments
One single content search for emails AND attachments
With emails filed in real-time, Knowledgemill’s one true central database allows users to access emails and documents from their Outlook or mobile window with a powerful search and filtering capability and contains a Single search across all content including emails, attachments, and documents.
Unable to quickly establish full and current position
Emails are filed in real-time
Your central database of emails is always up-to-date in real-time, ensuring staff always have the latest information available to them.
Risk of missing or losing critical information
100% confidence that every business email has been filed in OpenText
Knowledgemill’s server-side process automatically replicates mailboxes into any of the OpenText products, enabling full search and discovery processes. It Adopts a rules-based approach (i.e. archiving can be configured to start immediately when an email reaches a certain age and/or archive specific email folders only). Knowledgemill also Includes an auto-deletion capability against mailboxes.
Delivering value from Day 1
Available to be installed on-premise, hybrid, or cloud with seamless remote or on-premise setup, Knowledgemill’s flexible installation will ensure no disruption to the organization. Ongoing support is included and there is no limit to the number of users you can add or the number of emails and attachments filed
Non-business critical emails increase costs
Capture only those emails required by the business
Capture only those emails required by the business. Every critical business email is copied to a single OpenText database. Personal emails and spam are removed. Knowledgemill will ingest and archive all critical emails and documents/ attachments into one central database.
Archive your organization’s Existing emails
Knowledgemill can even Migrate your existing Archives to ensure one OpenText central database.
Staff overwhelmed by email administration overload
A rules-based approach supports the business and the user
Knowledgemill drastically reduces the amount of email administration expected from staff.
Available on all Devices
Here at Knowledgemill, we can help with email management at your organization. Visit www.knowledgemill.com or contact us at [email protected]
Our products automate the complex process of filing and simplify searching for emails, attachments, and documents across your entire organization by securely storing all data in one central database. Relax in the knowledge that you will never lose an email or document again, saving valuable time with instant access to all important and relevant data at the click of a button anywhere and at any time.
What our customers say
“With its introduction of Knowledgemill Mail Manager, RPA has automated the management case-related emails from cradle to grave. complying with regulatory and client requirements for data retention.”
Mr Smith (Head of Operations CMS Consulting)
If we can save your company at least an extra hour every day, wouldn’t you like to spend five minutes learning how? For more information about Knowledgemill Mail Manager or to arrange your free trial, please enter your details on the form below.
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